When can we set our stand up and access the venue for the expo?
For the majority of our expo’s you will be able to set-up your stand on the afternoon prior to the main expo day. We normally allow exhibitors to access the venue the day before from 4pm / 6pm (this can change and is dependent on each venue). Exhibitors will also be able to access the venue from 7.30am on the morning of the main expo to set-up their stands (this can change and is also dependent on each venue). All stands must be set-up by 9am. The final details of set-up will be emailed to you 48hrs prior to the main event
Will there be parking at the venue for exhibitors?
At all our events we ensure that there is free parking for our exhibitors. At most of our venues, exhibitors will have their own car park / space which will be clearly sign posted. We ask all exhibitors to unload their stands in the main car park and then move their cars to the secure dedicated exhibitor car park. We want to ensure that the closest car park to the venue is free and open only to delegates to guarantee that they have easy access throughout the day – which in turn benefits us all.
What is included in our standard package?
All of our stand packages include the following:
- Table (either 4ft or 2ft depending on your stand package)
- Table cloth
- 2 Chairs (if a SME stand then 1 chair is provided)
- Free electricity access
- Free Wi-Fi access
- 2 Lunch vouchers
How can I be sure to get the most out of my expo?
One of the most important elements for having a successful show is pre-show planning and booth staff training in advance of the event. Download our exhibitor training guide for some essential ‘Dos and Donts’.
How many staff shall I bring to man my stand?
We would encourage you to bring as many staff members as possible to man your stand throughout the day. By having sufficient staff members at the expo you will also be able to take time out from your stand to circulate and speak to the other exhibitors at the event.
When will the flyers for delegate bags and deliveries need to be sent to the venue?
We require all flyers for the delegate bags (gold package stand’s have a free flyer in the delegate bags) to be sent to the venue a week before the main event. Any flyers or deliveries that are not at the venue by 12pm the day before the main expo will not be accepted and we will take no liability for. We will issue the delivery details 2 weeks before the main expo.
When will our logo and description appear on the website?
We load up the exhibitor details onto our website a month prior to the expo.
What are the social media accounts for the events and event hashtags?
Our social media accounts on Facebook and Twitter are @—–
The event hashtags are as follows:
When do our details for the show guide need to be supplied?
We need the 30 word description and company logo for the show guide and website no later than 3 weeks before the main expo. If the details are not supplied before then, you will not be featured and we accept no liability for this..
What size is my advertisement and what format do you want it supplied in?
For all Gold / Silver stands you have an advertisement allocated in the show guide. All ads need to be supplied 3 weeks before the main expo. If the ads are not supplied before then, they will not be featured, and we accept no liability for this.
The Show Guide is printed as an A5 full colour booklet. We ask that all ads are supplied in a PDF or JPEG format.
Gold stands have a full page – portrait advertisement
Silver stands have a half page – landscape advertisement
When will the floor plan be issued and will we get to choose our stand location?
The floor plan is normally issued approximately 1 month before the main expo. We only issue the floor plan when we are either sold out or almost sold out of stands. The reason for this is because we allocate the stand locations based upon the packages that have been booked. For example, the silver stands will be located in highlighted areas of the expo and the Gold stands will be located in the busiest areas of the event. We allocate the stand locations of all exhibitors to ensure that you are not placed next to, or near, a competitor. If an exhibitor is not happy with where we have positioned them on the floor plan, then we are happy to discuss this with them prior to the event and will move them if possible. We would need to be made aware of any issues an exhibitor may have with the stand allocation at least a week before the main event.